This privacy policy tells you what to expect when The Edinburgh Tram Inquiry collects your personal information.
What data do we collect?
Visitors to our websites
We use a third party service, Google Analytics, to collect information on how you use the site, using ‘cookies’ and page tagging techniques. The ‘cookies’ are small files that we place onto your computer to collect information about how you browse. You will normally see a message on the site before we store a ‘cookie’ on your computer. The ‘cookies’ and page tagging are not used to identify anyone, and are kept for a maximum of 38 (thirty-eight) months
Links to other websites
Where we provide links to websites of other organisations, this privacy notice does not cover how that organisation processes personal information. We encourage you to read the privacy notices on the other websites you visit.
When you contact us
When you email or write to the Inquiry, a record of your correspondence, your name and contact details, and any other information you share whether orally or in writing, will be processed and stored by the Inquiry.
The personal data you send us is used to respond to any feedback or questions you send us, and can only be viewed by authorised people in The Edinburgh Tram Inquiry.
Retaining your Personal Data
The Inquiry will retain all collected information including personal data until the Inquiry concludes its work and its final report is published. At the end of the Inquiry, as required by the Inquiries (Scotland) Rules 2007, the record of the Inquiry, of which personal data may form part, will be transferred to the Keeper of the Records of Scotland.
Sharing your Personal Data
The Inquiry will only share Personal Data with third parties when it has a legal basis to do so. Any person or organisation with whom Personal Data is shared will be expected to comply with the applicable Data Protection legislation. Third parties may include, but will not be limited to: core participants (including their legal representatives); witnesses; experts who are assisting the Inquiry team; counsel; external consultants or service providers (such as IT or document management); press agencies; the Scottish Government; the Keeper of the Records of Scotland; and the wider public.
For more information please refer to Guidance Note on Data Protection under “Procedures and Guidance” on the Inquiry’s website.
Your rights
You have a right to access any personal data we hold about you, by making a Subject Access Request (SAR).
In addition, if you believe the data we hold is inaccurate or incomplete you can ask us to update our records. If you are unhappy with the way in which we process your personal data you can request that we stop or restrict the processing we complete using your personal data or ask us to delete the personal data we hold about you.
Find out more about your rights on the Information Commissioner’s website.
Complaints
You have the right to complain about the way that the Inquiry collects and uses your Personal Data. If you wish make a complaint, please contact the Inquiry’s Secretary at:
Secretary to the Inquiry
The Edinburgh Tram Inquiry
Area GC-North
Victoria Quay
The Shore
Edinburgh EH6 6QQ
Email: info@edinburghtraminquiry.org
If you feel we have been unable, or unwilling, to resolve your information rights concern, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). The ICO are the supervisory authority responsible for data protection in the UK.
For further information, including independent data protection advice and information in relation to your rights, you can contact the Information Commissioner at:
The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113
Website: www.ico.gov.uk